Electronic Document Management Training
£5250.00
INTRODUCTION
At Al-Majd Pathways Centre (APC), our comprehensive Electronic Document Management Training training course takes a hands-on approach to cover all critical aspects of understanding, procuring, selecting, developing, and implementing Electronic Document Management for engineering and operational purposes. This includes addressing compliance, policies, security, document control procedures, and adhering to best practice international standards such as ISO 9001, ISO 27001, and ISO 15489.
Our training program explores business activities, sets high standards in document management, covers scanning and indexing, document control, audit processes, administration filing, version management, documentation management, search methodologies, archiving principles, and compliance standards in alignment with ISO and other prominent document management standards.
Participants attending this training course will develop the following competencies:
Acquire key skills in implementing Electronic Document Management tailored to Project, and Operational Business Processes.
Gain a comprehensive understanding of policies and procedures related to document control, administration, filing, and documentation within Engineering, Operational, and Services business sectors.
Review IT systems specifically designed for document control and management within Engineering Departments.
Create scanning and archiving procedures, examine legal issues, delve into information compliance regulations, manage approvals, and explore digital signatures.
Focus on the importance of creating effective document policies, procedures, and standards through hands-on drafting, workshops, and collaborative case studies.
TRAINING OBJECTIVES
By participating in this course, individuals will be equipped to:
Create, develop, and execute document control, auditing, and compliance strategies for engineering and operational work.
Examine security requirements and establish controls for managing confidential and sensitive documents.
Understand the development of effective filing systems and identify key stakeholders in the process.
Address challenges related to the absence of robust filing and documentation standards.
Enhance manual hardcopy and digital filing systems.
Introduce best practices and standards for document management.
Explore ISO standards pertinent to documentation management.
WHO SHOULD ATTEND?
This intensive training course is ideal for professionals working in various domains, including:
Engineering
Operations
Projects and IT Management
IT Support and Operations
Technical Staff
Professionals responsible for compliance, regulations, and best practices
Procurement Operational Management Personnel
Process Supervisors
Executives
Team Leaders
Individuals aiming to enhance their skill set.
TRAINING METHODOLOGY
Al-Majd Pathways Centre (APC) offers an interactive and engaging learning experience for participants that includes:
Active participation in discussions on various topics with real-world examples.
Group exercises that provide hands-on learning opportunities.
Case studies highlighting best practices.
In-depth discussions on critical success factors.
Encouragement for participants to share real-life problem examples and experiences on a confidential basis.
One-to-one discussions with the trainer.
Time allocated for general discussions.
TRAINING SUMMARY
The Electronic Document Management training course equips participants with essential skills to comprehend, utilise, and apply Electronic Document Management effectively. Discussions encompass software utilisation, best practices in implementation, and the application of key concepts.
Participants will gain insights into deploying and maximizing the benefits of electronic document management, archiving, version control, and storage within different departments. They will develop detailed action plans to successfully implement electronic archiving in their organisations.
TRAINING OUTLINE
Day 1: Introduction to Engineering EDMS
Key concepts and drivers of Electronic Document Management.
Document Management policies and procedures.
Indexing, taxonomy, and classification.
Version control, audit processes, and Metadata management.
Implementing solutions for compliance, ISO standards, and regulations.
Day 2: Roles and Responsibilities
Developing key roles for effective management.
Business process re-engineering and workflow optimisation.
Inclusion of key elements in workflow design.
Identifying stakeholders and approval processes.
Management support, review processes, and security approvals.
Day 3: Designing Document Management Procedures and Systems
Design overview.
Creating documentation control procedures based on ISO standards.
Establishing classifications, taxonomies, retention requirements, and filing systems.
Implementing security controls and reviewing information security ISO 27001.
Document management approval process.
Day 4: IT, Standards, and Implementation
Review of IT Document Management Systems.
Procurement of Electronic Document Management.
Developing requirements for Electronic Document Management.
Best practices in implementation.
Exploring the latest trends in Electronic Document Management, including Cloud Computing and Software as a Service (SaaS).
Day 5: Case Studies and Workshops
Reviewing and Developing an Action Plan.
Future perspectives on Electronic Document Management.
Case Studies.
Drafting Exercises.
Final Wrap-up and Discussion.
Format: On-site and Online
Language(s): English and Arabic
Duration: One Week
Certificate of Completion: Upon successful completion of the programme, participants will receive an Al-Majd Pathways Centre (APC) Certificate of Completion.